Processing of (personal) data by the entity in charge of the online application process

General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller
The controller under data protection law is:
Innofreight Solutions GmbH
Grazer Straße 11
8600 Bruck an der Mur
Phone: +43 3862 89 89 242
Commercial register entry number: FN 464644 a
Registration Court: Landesgericht Leoben
Data Protection Officer: datenschutz@innofreight.com

Privacy Notice for Applicants

Your personal data will be processed for the purposes of the application process for the specific advertised vacancy to which you have applied. If you apply for a vacancy in this way,

Innofreight Solutions GmbH
Grazer Straße 11
8600 Bruck an der Mur
Austria

is responsible for the further data processing described in this document.

Description and scope of data processing
As part of your application, we collect the following personal application data from you, which we store and process:

General personal details (e.g. name, home address, contact details)
Application documents (e.g. cover letter including attachments)
Curriculum vitae, including the data it contains
Information about the role for which you have applied (e.g. position, place of work, salary, required skills and experience)
Information about your previous work experience and employment (e.g. company, position, start date)
Information about your technical and vocational training

- hereinafter referred to as ‘data’ -
We collect this data as part of the application process, either by you providing it to us yourself (for example, by submitting your CV) or by us collecting it ourselves (for example, by taking notes during the interview). Furthermore, we may process work-related information that you have made publicly available, such as through a profile on professional social media networks.

Should an employment relationship subsequently arise between you and Innofreight, we may continue to process the personal data already received for the purposes of the employment relationship and include it in your personnel file.

Data storage and deletion
Your data will be stored electronically or retained by us in paper form. In the event of a job interview, parts of your answers will be documented and stored digitally and/or in paper form.

Following the conclusion of the recruitment process (whether you are offered the role, rejected or withdraw your application), your data will generally be retained for seven months and then deleted. This does not apply where statutory provisions preclude deletion or where further storage is necessary for the purposes of providing evidence.

Your data will only be passed on to the internal departments responsible for the specific recruitment process.

Purpose of data processing

We process your personal data for the purpose of your application for
employment with us or an Innofreight affiliate, to the extent that this is necessary for the decision on whether to enter into an employment relationship.

Legal basis for data processing
The legal bases for data processing are the employment contract with you (Employment Contract) or the relevant pre-contractual relationship (Article 6(1)(b) of the GDPR), as well as the protection of our legitimate interests in conducting the recruitment process and managing your applicant data (Article 6(1)(f) of the GDPR).

Your rights

With regard to your personal data, you have the following rights:
Right of access pursuant to Article 15 of the GDPR
Right to rectification pursuant to Article 16 of the GDPR
Right to erasure pursuant to Article 17 of the GDPR
Right to restriction of processing pursuant to Article 18 of the GDPR
Right to data portability pursuant to Article 20 of the GDPR
Right to object pursuant to Article 21 of the GDPR

You also have the right to withdraw your consent to the processing of personal data, which you may exercise at any time. Please note that this does not affect the lawfulness of any data processing carried out prior to the withdrawal of consent. Withdrawal of consent means that we may no longer process your data from that point onwards, and you will consequently be withdrawn from the application process.
In addition, you have the right to lodge a complaint with a supervisory authority. In Austria, the Data Protection Authority is responsible:

Austrian Data Protection Authority
Barichgasse 40–42, 1030 Vienna, Austria
Tel.: +43 1 52 152-0, dsb@dsb.gv.at

To exercise your rights, the following options are available to you:

Email address: datenschutz@innofreight.com
Postal address: Innofreight Solutions GmbH, Grazer Straße 11, 8600 Bruck an der Mur, Austria

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.